These free meeting minutes templates give you 8 Word documents on A4 and US Letter: standard minutes, simple minutes, formal board and committee minutes, and an action log. I’m Patrick Elliott, a teacher and Inclusion Lead. I take and read minutes every week in staff, SEN and governor meetings, so these templates follow the order a real meeting runs in, from apologies to actions.

In this guide, you’ll find which template suits your meeting, what to include in minutes, and how to take them without missing anything.

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What’s in the Meeting Minutes Templates

Paper	Version	Best for
A4	Standard	Attendees, agenda notes, decisions and actions
A4	Simple	Quick notes on lines, for short or informal meetings
A4	Board and Committee	Formal minutes with standing items and motions
A4	Action Log	Key decisions and a full page of actions to track
US Letter	Standard	Attendees, agenda notes, decisions and actions
US Letter	Simple	Quick notes on lines, for short or informal meetings
US Letter	Board and Committee	Formal minutes with standing items and motions
US Letter	Action Log	Key decisions and a full page of actions to track

👉 Every template has click-and-type boxes: click beside a label such as Meeting or Chair and type, and the Date line opens a small calendar.

👉 The A4 versions use UK wording, such as Apologies and Proposed by, and the US Letter versions use US wording, such as Absent and Moved by.

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Which Meeting Minutes Template Should You Use?

• Standard: meeting details, who was present and who sent apologies, a numbered table for each agenda item with notes and decisions, and an action table.
• Simple: lined spaces for notes and decisions and a short action table, for team catch-ups and informal meetings.
• Board and committee: numbered standing items such as the previous minutes and matters arising, a motions table and a space for the chair to sign.
• Action log: key decisions at the top and a full page of actions with an owner, due date and status for each.

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What to Include in Meeting Minutes

Good minutes are short and clear. Include the name of the meeting, the date, time and place, who chaired it and who took the minutes, who was there and who sent apologies, a summary of each agenda item, every decision made, and each action with the person responsible and a due date.

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How to Take Meeting Minutes

1. Before the meeting, type the meeting details and the agenda items into the template.
2. During the meeting, note the main points of each item, not every word that is said.
3. Write each decision exactly as it is agreed, and check the wording with the chair if you are unsure.
4. Add every action to the action table with one named owner and a due date.
5. After the meeting, tidy your notes in Word, send them to the chair to check, then share them as a PDF.

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How to Print at the Right Size

Print a blank copy to take notes by hand during the meeting, then type the final minutes in Word afterwards and share them as a PDF.

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FAQs

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Conclusion

These meeting minutes templates cover everyday, informal and formal meetings, human-made by a teacher and ready to type into from Word.

Choose your paper size above, download the ZIP, and to send the minutes on headed paper try the letterhead templates.

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Related Tutorials

• Free Letterhead Templates for Word
• Free Attendance Sheet Templates for Word
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