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These free mileage log templates give you 16 Word documents on US Letter and A4: a business mileage log, a mileage reimbursement form, a mileage log with tolls, parking and fuel, and a vehicle maintenance log, each in color and in black and white. I’m Patrick Elliott, a teacher and Inclusion Lead. I drive between schools for my work, so I built these with the odometer and purpose columns a claim needs, and a total at the bottom of every page.

In this guide, you’ll find what a mileage log should record, which template suits a tax record or an employer claim, and how to keep it up to date.

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What’s in the Mileage Log Templates

Paper	Version	Best for
A4	Mileage Log	Date, start, destination, purpose and odometer readings
A4	Mileage Reimbursement Form	Miles times the rate per mile, with approval
A4	Mileage Log with Tolls and Parking	Miles plus tolls, parking and fuel
A4	Vehicle Maintenance Log	Services and repairs with odometer and cost
US Letter	Mileage Log	Date, start, destination, purpose and odometer readings
US Letter	Mileage Reimbursement Form	Miles times the rate per mile, with approval
US Letter	Mileage Log with Tolls and Parking	Miles plus tolls, parking and fuel
US Letter	Vehicle Maintenance Log	Services and repairs with odometer and cost

👉 Every box is a Word table cell, so you can type trips in on screen, or print a blank log and keep it in the car.

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What Is a Mileage Log?

A mileage log is a record of the trips you drive for work: the date, where you went, why, and how many miles. It is the proof you need to claim mileage from an employer or as a business expense, so write each trip down on the day you drive it, with the odometer reading at the start and end.

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Which Mileage Log Should You Use?

• Mileage log: date, start location, destination, business purpose, odometer start and end, and miles, with a total.
• Mileage reimbursement form: trips and total miles, times the rate per mile, with employee and approver signatures.
• Mileage log with tolls and parking: miles plus tolls, parking and fuel costs for each trip.
• Vehicle maintenance log: services and repairs with the date, odometer reading, who did the work and the cost.
• Black and white versions: every template also comes in a printer-friendly black and white version with grey headings, to save ink.

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How to Keep a Mileage Log

1. Write the odometer reading when you set off and when you arrive.
2. Note the date, the start and the destination of every business trip.
3. Write the business purpose in a few words, such as “Client meeting” or “Site visit”.
4. Add up the miles at the end of each week or month and keep the log with your records.

For a claim, type the rate per mile into the reimbursement form: use your employer’s rate or the current IRS standard mileage rate, which changes each year. Personal trips do not count, so leave them off the log.

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Black and White Versions

Every template on this page also comes in a black and white version with the same layout: grey headings and an outlined title, so it prints clearly on any printer and saves ink. In the download box, choose Colour, Black and white or All, then your paper size: A4, US Letter or both.

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How to Print at the Right Size

Print at 100% on US Letter or A4 and keep one in the car. The black and white version prints clearly on any office printer.

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FAQs

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Conclusion

These mileage log templates keep every business trip on record, human-made by a teacher and ready to type into or print from Word.

Choose your paper size above, download the ZIP, and to claim everything else from a trip, try the expense report templates.

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Related Tutorials

• Free Expense Report Templates for Word
• Free Timesheet Templates for Word
• Free Receipt Templates for Word