Can’t find the template you need? Request a template and I’ll make it in Word, free.

These free emergency contact form templates give you 8 Word documents on A4 and US Letter: an employee emergency contact form, a pupil or student emergency contact form, emergency contact cards and an emergency contact list. I’m Patrick Elliott, a teacher and Inclusion Lead. I keep emergency contacts for pupils and staff, so I built these with two contacts, medical notes and who may collect each child.

In this guide, you’ll find which form suits your workplace, school or club, and how to keep the details up to date.

---

---

What’s in the Emergency Contact Form Templates

Paper	Version	Best for
A4	Employee Emergency Contact Form	Two contacts and optional medical notes
A4	Pupil Contact Form	Parents, medical needs and who may collect
A4	Emergency Contact Cards	Six wallet cards to cut out
A4	Emergency Contact List	Names and numbers for home or work
US Letter	Employee Emergency Contact Form	Two contacts and optional medical notes
US Letter	Student Emergency Contact Form	Parents, medical needs and who may pick up
US Letter	Emergency Contact Cards	Six wallet cards to cut out
US Letter	Emergency Contact List	Names and numbers for home or work

👉 Every answer is a click-and-type box, with date pickers and drop-down lists, and the labels are locked so the form stays neat.

---

What Is an Emergency Contact Form?

An emergency contact form records who to call if something happens to someone at work, school or a club, with their phone numbers and any medical information that matters in an emergency. Keeping one for every person means staff are not searching for numbers when every minute counts.

---

Which Emergency Contact Form Should You Use?

• Employee emergency contact form: two contacts, relationships and optional medical notes.
• Pupil or student emergency contact form: parents or carers, medical needs, allergies and who may collect the child.
• Emergency contact cards: six wallet cards to fill in and cut out.
• Emergency contact list: one list of names and numbers for home, an office or a classroom.

---

How to Use an Emergency Contact Form

1. Ask everyone to fill in a form when they start, or at the start of the school year.
2. Choose the relationship from the drop-down list and add two contacts if possible.
3. Keep the forms somewhere secure but quick to reach.
4. Ask for updates every year, or whenever a number changes.

These forms hold personal and medical details, so store them securely and only share them with staff who need them.

---

How to Print at the Right Size

Print at 100% on plain paper, or fill the form in on screen and save it somewhere secure. Print the cards on card and cut along the dashed lines.

---

FAQs

---

Conclusion

These emergency contact forms keep the right numbers to hand when it matters, human-made by a teacher and ready to fill in from Word.

Choose your paper size above, download the ZIP, and for accidents and incidents, try the incident report form templates.

---

Related Tutorials

• Free Incident Report Form Templates for Word
• Free Fillable Form Templates for Word
• Free Job Application Form Templates for Word