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These free incident report form templates give you 16 fillable Word documents on A4 and US Letter, for workplaces and schools: incident and accident reports, a pupil or student accident form, a head bump note for parents, a behaviour incident report, a near miss form, a witness statement and a log. I’m Patrick Elliott, a teacher and Inclusion Lead. I write accident and behaviour reports in school, so I built these to record the facts quickly, with a head bump note and a before, during and after behaviour form.

In this guide, you’ll find which form to use for each kind of incident, what a good report includes, and how to fill it in quickly and accurately.

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What’s in the Incident Report Form Templates

Paper	Version	Best for
A4	Incident Report Form	Any incident: what happened, people, witnesses
A4	Accident Report Form	Workplace accidents, injury and first aid
A4	Pupil Accident Form	School accidents, first aid and parents told
A4	Head Bump Note	A note home after a bumped head
A4	Behaviour Incident Report	Before, during and after, with follow–up
A4	Near Miss Report	Something that could have caused harm
A4	Witness Statement	A witness’s own account, signed
A4	Accident and Incident Log	One line per incident, for the year
US Letter	Incident Report Form	Any incident: what happened, people, witnesses
US Letter	Workplace Injury Report	Workplace accidents, injury and first aid
US Letter	Student Injury Report	School injuries, first aid and parents told
US Letter	Head Injury Notice	A notice home after a head bump
US Letter	Behavior Incident Report	Before, during and after, with follow–up
US Letter	Near Miss Report	Something that could have caused harm
US Letter	Witness Statement	A witness’s own account, signed
US Letter	Incident Log	One line per incident, for the year

👉 Every answer is a click-and-type box, with date pickers, drop-down lists and check boxes, and the labels are locked so the form stays neat.

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What Is an Incident Report Form?

An incident report form is a written record of something that happened: an accident, an injury, a near miss, damage or a behaviour incident. It records when and where it happened, who was involved, what happened and what was done straight away, while the details are fresh. An accident report form is the same idea for injuries, with the part of the body hurt and the first aid given.

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Which Incident Report Should You Use?

• Incident report form: any incident, with people involved, what happened, action taken and witnesses.
• Accident report or workplace injury report: the injured person, the injury, first aid and the outcome.
• Pupil accident or student injury report: school accidents, first aid and how parents were told.
• Head bump note or head injury notice: a note home after a bumped head, with signs to watch for.
• Behaviour incident report: before, during and after, with follow-up, which suits SEN and pastoral teams.
• Near miss report: something that could have caused harm, and how to stop it happening again.
• Witness statement: a witness’s own account, signed and dated.
• Accident and incident log: one line per incident, so you can spot patterns over the year.

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How to Fill In an Incident Report Form

1. Fill it in as soon as possible, while everyone remembers clearly.
2. Write what happened in plain, factual words: what you saw and heard, not opinions or blame.
3. Record first aid and the action taken straight away, and add any witnesses.
4. Sign it, pass it to your manager or headteacher, and add a line to the log.

Keep reports somewhere secure, because they contain personal details. These forms are records only and not legal advice: follow your organisation’s policy and local rules on reporting serious injuries, such as RIDDOR in the UK or the OSHA log in the US, and follow your safeguarding procedure for any concern about a child.

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How to Print at the Right Size

Print at 100% on plain paper and keep a few copies in your first aid kit, or fill them in on screen and save them as PDFs in a secure folder.

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FAQs

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Conclusion

These incident report forms help you record accidents and incidents clearly and consistently, human-made by a teacher and ready to fill in from Word.

Choose your paper size above, download the ZIP, and for consent and contact forms, try the fillable form templates.

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