This free Microsoft Word visual guide puts all eleven Word Made Easy infographics in one printable PDF, with a cover and a contents page. Each page uses a real screenshot of Word with numbered markers and a key, so you can find any button and see what it does. The download is a ZIP file with the guide in US Letter and in A4.
I made these for colleagues and students who are new to Word. Start with the Word window and the Home tab, then work through the other tabs one at a time.
Download the Free PDF Guide
Enter your email address in the form below to download the guide. Joining the Word Made Easy email list is optional: choose Download only if you just want the file.
What’s Inside the Guide
- Parts of the Word Window: title bar, ribbon, status bar and zoom
- The Home Tab: clipboard, Font, Paragraph, Styles and Editing
- The Insert Tab: pages, tables, pictures, links and symbols
- The Design Tab: themes, colours, fonts and page background
- The Layout Tab: margins, orientation, columns and spacing
- The References Tab: contents pages, footnotes and citations
- The Review Tab: spelling, comments and Track Changes
- The View Tab: views, zoom, windows and macros
- Font Buttons Explained: every button in the Font group
- Paragraph Buttons Explained: every button in the Paragraph group
- Word Shortcuts Every Teacher Should Know: twenty keys that save time every day
Each title links to a tutorial that explains those buttons step by step.
A Look Inside the Guide
How to Print the Guide
Open the ZIP file and choose the PDF for your paper: US Letter for North America, A4 for most other countries. Each PDF has thirteen pages: the cover, the contents page and the eleven infographics in order.
- Print at 100% or Actual size, so the small labels stay readable.
- To print one infographic, enter its page number in the print dialog: the Word window is page 3 and the shortcuts are page 13.
- Print in colour for the numbered markers, or in greyscale: the key still lines up with the numbers.
Made from Real Word Screenshots
Every picture is a screenshot of Microsoft Word for Windows, taken in October 2026, with my own numbered markers and plain-English explanations. Your ribbon may look slightly different if your screen is narrower or your version of Word is older, but the buttons are in the same groups. For the keys behind the buttons, see the Microsoft Word keyboard shortcuts bundle.
FAQs
What is in the Microsoft Word visual guide?
Eleven one-page infographics: the parts of the Word window, the Home, Insert, Design, Layout, References, Review and View tabs, the Font and Paragraph buttons and 20 shortcuts, plus a cover and a contents page.
Is the guide free?
Yes. Enter your email address to download it. Choose Download only if you do not want emails from Word Made Easy.
Which paper sizes are included?
The ZIP file has two PDFs of the same guide: one in US Letter and one in A4.
Does it work for Word on a Mac?
The ribbon tabs and groups are much the same on a Mac, but the screenshots are from Word for Windows. For Mac keys, get the Word for Mac keyboard shortcuts bundle.
Can I use it in a classroom?
Yes. Print the pages for students or display them, and share the link to this page rather than the files.
Who made the guide?
Patrick Elliott, a teacher and Inclusion Lead, made every infographic from real Word screenshots.
Conclusion
This Microsoft Word visual guide gives you every Word tab and button on one printable page each, made by a teacher from real screenshots. Print the pages you need and keep them beside your computer.
If you are just starting out, the Word beginner’s guide takes you through Word one chapter at a time.
Related Tutorials
- The Microsoft Word Ribbon Explained
- Microsoft Word Keyboard Shortcuts Cheat Sheet
- Microsoft Word Keyboard Shortcuts Bundle
Word Tutorials
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Browse the complete collection for help with formatting, layout, pages, tables, images, and document setup.
For Microsoft support documentation, visit the official Microsoft guidance.
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