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These free sub plan templates for substitute teachers give you 8 designs as Word documents on US Letter and A4: a sub binder cover, a class information sheet, a class list, daily, weekly and emergency sub plans, emergency procedures and an end-of-day report, each in colour and in black and white. I’m Patrick Elliott, a teacher and Inclusion Lead. As a teacher I have left sub plans many times, so these pages answer the questions a substitute actually asks: where things are, who helps, and what happens when.

In this guide, you’ll find what belongs in a sub binder, which plan to use for a planned or a sudden absence, and how to set it all up in Word.

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What’s in the Sub Plan Templates

Paper	Template	What it’s for
US Letter	Substitute Teacher Binder Cover	Cover and contents for the sub binder
US Letter	Class Information Sheet	Routines, helpers, behavior plan and dismissal
US Letter	Class List for the Substitute	Up to 26 names with pronunciation and notes
US Letter	Daily Sub Plan	The day in time order, with where to find materials
US Letter	Weekly Sub Plan	Monday to Friday on one landscape page
US Letter	Emergency Sub Plan	Ready-to-go activities for an unplanned absence
US Letter	Emergency Procedures	Fire drill, lockdown, shelter and first aid
US Letter	End-of-Day Substitute Report	How the day went, for the class teacher
A4	Substitute Teacher Binder Cover	Cover and contents for the sub binder
A4	Class Information Sheet	Routines, helpers, behavior plan and dismissal
A4	Class List for the Substitute	Up to 26 names with pronunciation and notes
A4	Daily Sub Plan	The day in time order, with where to find materials
A4	Weekly Sub Plan	Monday to Friday on one landscape page
A4	Emergency Sub Plan	Ready-to-go activities for an unplanned absence
A4	Emergency Procedures	Fire drill, lockdown, shelter and first aid
A4	End-of-Day Substitute Report	How the day went, for the class teacher

👉 Every heading is fixed: type into the boxes in Word, or print the pages and write by hand.

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What Goes in a Substitute Teacher Binder?

A sub binder gives a substitute teacher everything they need to run your day without you. It has a standing section that stays the same all year (routines, helpers, the class list and emergency procedures), a plan for the day or week, and an emergency plan for days when you cannot leave one. Keep health plans and medical details in the office, not the binder: the class information sheet points the substitute there. In the UK a substitute is called a supply teacher, and the A4 versions use that wording.

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Which Sub Plan Template Should You Use?

• Sub binder cover: your name, class, room and school, with a contents list of every page in the binder.
• Class information sheet: morning routine, recess and lunch, restroom, helpful students, behavior plan, dismissal, staff who can help and where things are.
• Class list for the substitute: up to 26 names, with how to say each name and a note such as helper, seat or group.
• Daily sub plan: the day in time order, with what to do and where to find the materials.
• Weekly sub plan: Monday to Friday on one landscape page, for a longer or planned absence.
• Emergency sub plan: ready-to-go activities for any day, for when you could not leave a plan.
• Emergency procedures: fire drill exit and meeting point, lockdown, severe weather, first aid and taking attendance in a drill.
• End-of-day substitute report: how the day went, lessons finished or not, helpful students, behavior to follow up, absences and messages.
• Black and white versions: every template also comes in a printer-friendly black and white version with grey headings, to save ink.

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How to Set Up a Sub Binder in Word

1. Download the ZIP for your paper size and open the binder cover, class information sheet, class list and emergency procedures.
2. Type in everything that stays the same all year, print those pages and put them in a binder behind the cover.
3. Fill in the emergency sub plan with three or four activities that need no explanation, and add the materials to a tray.
4. For a planned absence, type the day into the daily sub plan, or the week into the weekly sub plan, and add it to the front.
5. Leave the end-of-day report on top so the substitute can tell you how the day went.

Update the class list and helpers each term, and keep the binder in the same place on your desk. Name where every resource is: “the blue tray on my desk” is far more useful than “the worksheets”. The A4 versions use UK wording: supply teacher, pupils, class and break.

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How to Print the Sub Plan Templates

Print at 100% (Actual size) on the same paper as the file, US Letter or A4. The weekly sub plan is landscape. The black and white versions use grey headings, so they print clearly and save ink.

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FAQs

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Conclusion

These substitute teacher templates turn your sub binder into a one-afternoon job, human-made by a teacher and quick to update in Word.

Choose your paper size above, download the ZIP, and to plan your own lessons in the same style, try the lesson plan templates.

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Related Tutorials

• Free Lesson Plan Templates for Word
• Free Seating Chart Templates for Word
• Free Binder Cover Templates for Word