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These free learner’s profile templates give you five designs on long bond (8.5 x 13 in) and A4 for class advisers: a one-page profile with a 2 x 2 photo box, a two-page profile with more health detail and progress notes, a class profile summary, a learner interest inventory and the one-page profile in Filipino (Profile ng Mag-aaral), each in colour and in black and white. I’m Patrick Elliott, a teacher and Inclusion Lead. I designed these pages for class advisers, with no religion, income or 4Ps fields, and I took the Filipino labels from DepEd’s Filipino enrolment form wherever it has them, so the Filipino version reads the way parents already know.

In this guide, you’ll find what a learner’s profile is for, which template to use when, how to fill one in with parents, and how to keep the information confidential.

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What’s in the Learner’s Profile Templates

Template	What it is for
Learner’s Profile, One Page	Personal details with a 2 x 2 photo box, family, health, learning needs and interests
Learner’s Profile, Two Pages	More health detail and history, plus progress notes for three terms
Class Profile Summary	One row per learner: LRN, age, guardian, contact, health alert, learning needs (Male and Female pages)
Learner Interest Inventory	All About My Learning: the learner fills it in
Learner’s Profile in Filipino	Profile ng Mag-aaral: the one-page profile with Filipino labels

👉 Every box is a Word table cell: click and type, and paste a 2 x 2 photo straight into the photo box. Print at 100% so the photo box stays exactly 2 x 2 inches.

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What Is a Learner’s Profile?

A learner’s profile is a class adviser’s record of each learner: personal details, family and guardian contacts, health information, learning needs and interests. It helps you get to know a new class quickly and plan support from the first week. DepEd has no national learner profile form, and official learner data stays in the Learner Information System (LIS), so a profile is your own classroom record and never replaces the LIS or the school forms. These are independent templates from Word Made Easy, not official DepEd documents, and carry no DepEd seal.

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Which Learner’s Profile Template Should You Use?

• Learner’s Profile, One Page: personal details with a 2 x 2 photo box, family and guardian, health, learning needs, interests and a parent or guardian signature.
• Learner’s Profile, Two Pages: everything on the one-page profile, with more health detail and health history, and a second page for learning needs, interests and progress notes for three terms.
• Class Profile Summary: landscape Male and Female pages for 20 learners each, with LRN, name, age, guardian, contact, a health alert, a learning needs tick and notes.
• Learner Interest Inventory: “All About My Learning”, for the learner to fill in; use it to complete the Learning Needs and Interests sections.
• Learner’s Profile in Filipino: the one-page profile with Filipino labels (Profile ng Mag-aaral), and the English section names in brackets.
• Setting up your class for the year? See the classroom structuring templates for classroom rules, class officers and a birthday chart, and the All About Me templates for younger learners.

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How to Fill In a Learner’s Profile

1. Choose long bond or A4 above, download the ZIP and print one profile for each learner, or fill it in on screen.
2. In the first week, send the profile home or fill it in with the parent or guardian at a meeting, and ask them to sign it.
3. Give older learners the interest inventory, then copy what they say into Learning Needs and Interests.
4. Copy the key details onto the class profile summary, so health alerts and contacts for the whole class are on one page.
5. On the two-page profile, add a progress note each term, and update contacts when they change.

A learner’s profile holds personal and health information, so treat it as confidential under the Data Privacy Act of 2012 (RA 10173). Keep completed profiles in a locked drawer or a password-protected folder, collect only what you need, and share them only with people who support the learner. Never put a profile or the class summary on the wall. For emergencies, the emergency contact forms keep the key numbers on one page. Always follow your school’s instructions; official records stay in the LIS.

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Black and White Versions

Every template on this page also comes in a black and white version with the same layout: grey headings and an outlined title, so it prints clearly on any printer and saves ink. In the download box, choose Colour, Black and white or All, then your paper size: long bond, A4 or both.

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How to Print the Learner’s Profile

Print at 100% (Actual size) on the same paper as the file, so the photo box stays 2 x 2 inches. For long bond, load 8.5 x 13 inch paper and choose that size in the printer settings (it may be called Folio or Long). The class profile summary prints landscape. The black and white versions use grey headings, to save ink.

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FAQs

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Conclusion

These learner’s profile templates help Filipino class advisers get to know every learner and keep the details in one confidential place, human-made by a teacher in Microsoft Word.

Choose your paper size above, download the ZIP, and to set up your classroom this year, try the classroom structuring templates.

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Related Tutorials

• Free Classroom Structuring Templates for Word
• Free Anecdotal Record Templates for Word
• Free Home Visitation Form Templates for Word