Free Excuse Letter Templates for Word (Philippines): 7 Letters
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These free excuse letter templates give you 7 letters as Word documents on long bond (8.5 x 13 in), short bond (8.5 x 11 in, the same size as US Letter) and A4: three excuse letters from a parent (sick, any reason and being late), an excuse letter from a student, a parent’s permission letter, a request letter to the principal and a request letter for a school activity. I’m Patrick Elliott, a teacher and Inclusion Lead. As a teacher I read excuse letters every week, so each one here says exactly what an adviser needs: who, which day, why, and how to reach you.
In this guide, you’ll find which letter to use, what a Philippine school excuse letter usually says, and how to fill one in Word in a few minutes.
What’s in the Excuse Letter Templates (Philippines)
| Paper | Template | Best for |
|---|---|---|
| Long bond (8.5 x 13) | Excuse Letter from Parent (Sick) | A parent excuses a sick child’s absence to the class adviser |
| Long bond (8.5 x 13) | Excuse Letter from Parent (Any Reason) | For absences over one or more days, for any reason |
| Long bond (8.5 x 13) | Excuse Letter from Student | A high school or college student writes to a subject teacher |
| Long bond (8.5 x 13) | Excuse Letter for Being Late | A parent explains why a child arrived late |
| Long bond (8.5 x 13) | Request Letter to the Principal | A formal request with Thru, Noted by and Approved by blocks |
| Long bond (8.5 x 13) | Request Letter for a School Activity | A class or club asks permission to hold an activity |
| Long bond (8.5 x 13) | Parent’s Permission Letter | A parent allows a child to join a school activity |
| A4 | Excuse Letter from Parent (Sick) | A parent excuses a sick child’s absence to the class adviser |
| A4 | Excuse Letter from Parent (Any Reason) | For absences over one or more days, for any reason |
| A4 | Excuse Letter from Student | A high school or college student writes to a subject teacher |
| A4 | Excuse Letter for Being Late | A parent explains why a child arrived late |
| A4 | Request Letter to the Principal | A formal request with Thru, Noted by and Approved by blocks |
| A4 | Request Letter for a School Activity | A class or club asks permission to hold an activity |
| A4 | Parent’s Permission Letter | A parent allows a child to join a school activity |
| US Letter | Excuse Letter from Parent (Sick) | A parent excuses a sick child’s absence to the class adviser |
| US Letter | Excuse Letter from Parent (Any Reason) | For absences over one or more days, for any reason |
| US Letter | Excuse Letter from Student | A high school or college student writes to a subject teacher |
| US Letter | Excuse Letter for Being Late | A parent explains why a child arrived late |
| US Letter | Request Letter to the Principal | A formal request with Thru, Noted by and Approved by blocks |
| US Letter | Request Letter for a School Activity | A class or club asks permission to hold an activity |
| US Letter | Parent’s Permission Letter | A parent allows a child to join a school activity |
👉 Every name, date and reason is a click-and-type box, and the date at the top is a date picker: click it and choose the day.
What Goes in an Excuse Letter for School?
An excuse letter is a short, polite note to the class adviser or subject teacher that explains why a learner was absent or late. In the Philippines it usually starts with the date and the adviser’s name and section, then “Dear Ma’am/Sir,” and “Good day!”. The body names the child, the grade and section, the date of the absence and the reason, asks the teacher to excuse it, and thanks them. It ends with “Respectfully yours,” and the parent’s or guardian’s name over a signature line, with a contact number. Request letters to the principal follow a more formal layout: the principal’s name and the school address, a “Thru:” line when the letter goes through the class adviser, and “Noted by:” and “Approved by:” signature blocks. Your school may have its own form or rules, so check with the adviser if you are unsure.
Which Excuse Letter Should You Use?
- Excuse letter from parent (sick): the classic letter for a sick child, with the illness, the return date and a request for missed lessons.
- Excuse letter from parent (any reason): for absences over one or more days, for a family matter, travel or another reason.
- Excuse letter from student: for high school or college students writing to a subject teacher, with space for a supporting document.
- Excuse letter for being late: a parent explains why the child arrived late and asks to make up any missed activity.
- Parent’s permission letter: a parent allows a child to join a field trip or school activity, with an emergency contact number.
- Request letter to the principal: a formal request with Thru, Noted by and Approved by blocks, for any school request.
- Request letter for a school activity: a class or club asks permission to hold an activity, with the date, time, venue, purpose and teacher in charge.
How to Write Your Excuse Letter in Word
- Choose long bond, short bond or A4 above, download the ZIP and open the letter you need.
- Click the date at the top and choose the day from the calendar.
- Click each grey sample word, such as Child’s Name or Date of Absence, and type your own details.
- Change he/she and his/her to fit your child, and read the letter through once.
- Print at 100% (Actual size), sign above your name, and send the letter with your child or hand it to the adviser.
Keep excuse letters short and specific: the date, the reason and a polite request are enough. For a long absence or an illness, attach a medical certificate if your school asks for one. Save a copy in Word with the date in the file name, so you can reuse it next time.
How to Print and Send Your Letter
Print at 100% (Actual size) on the same paper as the file: long bond (8.5 x 13 in), short bond (8.5 x 11 in) or A4. Sign above your printed name in blue or black ink, and keep a photo of the signed letter on your phone in case the school asks again.
FAQs
Are these excuse letter templates free?
Yes. Choose long bond, short bond or A4 and download all seven letters in one ZIP file at no cost.
Who made these excuse letter templates?
Patrick Elliott, a teacher and Inclusion Lead, designed and built every excuse letter by hand in Microsoft Word.
How do I write an excuse letter for a sick child?
Address it to the class adviser, name your child, grade and section, give the date of the absence and the illness, ask the teacher to excuse it, and sign it with your contact number.
Can a student write their own excuse letter?
Yes. The student version is written in the first person to a subject teacher, which suits high school and college students.
What is the difference between an excuse letter and a request letter?
An excuse letter explains an absence or lateness to a teacher. A request letter asks the principal for permission or approval, so it adds Thru, Noted by and Approved by blocks.
Can I print the letters on long bond paper?
Yes. The ZIP for long bond has every letter set to 8.5 x 13 in, so choose the long bond paper size in the print settings and print at 100%.
Is there a black and white version?
You don’t need one: the letters are black text with dark navy names, so they print clearly on any printer.
Conclusion
These excuse letter templates give parents, students and class officers a ready, polite letter for every common school situation, human-made by a teacher in Word.
Choose your paper size above, download the ZIP, and to keep track of absences in class, use the attendance sheet templates.
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