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These free application letter templates give you four complete sample letters in Word: an application letter for a teacher in the Philippines (DepEd Teacher I), a simple job application letter for a fresh graduate, an application letter for any position with work experience, and a teacher application letter for the US or UK. Each comes on US Letter (short bond), A4 and long bond, in colour and in black and white. I’m Patrick Elliott, a teacher and Inclusion Lead. I wrote each sample letter around the conventions people expect: the Philippine order for public school and company applications (subject line, Respectfully yours, signature over printed name and an enclosure list), and the usual US and UK wording for the teacher letters. Every person, school and company in the samples is made up.

In this guide, you’ll find which sample letter to start from, what goes in each part of an application letter, and how to replace the sample wording with your own in Word.

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What’s in the Application Letter Templates

Letter	What it is for	Paper
Teacher (Philippines)	DepEd Teacher I application with an enclosure list	US Letter, A4, long bond
Fresh Graduate	Simple job application letter for a first job	US Letter, A4, long bond
Experienced Professional	Application letter for any position, with work experience	US Letter, A4, long bond
Teacher (US)	Elementary teacher application with US wording	US Letter
Teacher (UK)	Primary class teacher application with UK wording	A4

👉 Every name, date and sentence is a click-to-replace box: click it and type, and the sample text disappears. The date is a date picker, so you can choose it from a calendar.

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What Is an Application Letter?

An application letter is a formal one-page letter that you send with your resume or Personal Data Sheet to apply for a job. It names the post you want, shows in a few short paragraphs why you fit it, and asks for an interview. In the Philippines it is usually called an application letter, and schools, companies and government offices often ask for it by that name. In the US and the UK the same letter is more often called a cover letter. These templates are full sample letters, not blank forms: each one reads like a finished letter for one job, so you can see the tone and order, then type your own details over it.

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Which Application Letter Sample Should You Use?

• Teacher (Philippines): an application letter for teacher posts in public schools, addressed to the school principal, with your Applicant Number, LET rating and PRC license, a demonstration teaching request and a two-column list of the DepEd documents you enclose.
• Fresh Graduate: a simple job application letter for your first job, here an administrative assistant post, built around your degree, on-the-job training and school activities.
• Experienced Professional: an application letter sample for any position, here a senior accounting post, that leads with your years of experience and one clear result. It closes with Sincerely yours.
• Teacher (US or UK): a teacher application letter with US wording on US Letter (a second grade post) or UK wording and spelling on A4 (a Year 2 class teacher post), signed off with Sincerely or Yours sincerely.
• The three Philippine letters print your name in capitals with Applicant under it, the usual signature over printed name.
• Writing for a company in the US or UK? The cover letter templates guide you paragraph by paragraph instead.

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How to Write an Application Letter in Word

1. Choose your paper above, download the ZIP and open the letter closest to the job you want.
2. Click your name, the post you are applying for and your contact details at the top, and type your own.
3. Pick the date from the date picker, then type the name, position and address of the person you are writing to.
4. Replace the subject line with the exact job title from the vacancy notice or job ad.
5. Rewrite each paragraph with your own facts: where you saw the vacancy, your education, your experience with one real result, and a request for an interview.
6. Update the enclosure list to match the documents you send, sign above your printed name and save a PDF copy if the employer asks for one.

Keep the letter to one page, about 250 to 400 words, and send it with a matching resume or CV. Use the name of the principal or hiring manager when you know it; Dear Sir/Madam is fine when you do not. For public school posts, follow the vacancy notice exactly: the Schools Division Office lists the documents it needs, and an incomplete application can be turned away, so tick each enclosure off before you send it. If you need a 2×2 photo for your resume, the 1×1 and 2×2 picture templates print one in the right size.

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Black and White Versions

Every template on this page also comes in a black and white version with the same layout: the name, headings and rules in black and grey, so it prints clearly on any printer and saves ink. In the download box, choose Colour, Black and white or All, then your paper size: US Letter (short bond), A4, long bond or all three.

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How to Print the Application Letter

Print at 100% (Actual size) on the same paper as the file. US Letter is the same size as short bond (8.5 x 11 in). For long bond, load 8.5 x 13 inch paper and choose that size in the printer settings (it may be called Folio or Long). Use plain white paper, sign in blue or black ink above your printed name, and keep a copy for yourself. The black and white versions print the name and headings in black and grey, to save ink.

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FAQs

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Conclusion

These application letter templates give you a finished sample letter to start from, for a teaching post, a first job or any position, human-made by a teacher in Microsoft Word.

Choose your paper size above and download the ZIP. To send a matching set, add one of the resume templates or CV templates, and for US or UK applications see the cover letter templates.

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Related Tutorials

• Free Cover Letter Templates for Word
• Free Resume Templates for Word
• Free CV Templates for Word