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These free daycare forms give you 6 designs as Word documents on US Letter and A4: infant and toddler daily reports, two short reports to a page, an incident report, a medication form and an enrollment form, each in colour and in black and white. I’m Patrick Elliott, a teacher and Inclusion Lead. I kept the daily reports to tick boxes and short lines, because staff fill them in with a child on one hip.

In this guide, you’ll find which form suits each job, what a daily report should cover, and how to keep the records tidy.

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What’s in the Daycare Forms

Paper	Template	What it’s for
US Letter	Infant Daily Report	Bottles, meals, naps, changes, mood and supplies to bring, with a note home
US Letter	Toddler Daily Report	Meals, nap, potty, play, mood and supplies to bring, with a note home
US Letter	Daily Reports, 2 per Page	Two short daily reports to a page: mood, meals, nap, changes and a note home
US Letter	Incident Report	What happened, the injury, first aid given, who was told and three signatures
US Letter	Medication Authorization Form	Medicine, dose, times and dates, parent consent and a log of each dose given
US Letter	Child Care Enrollment Form	Child, parents, emergency contacts, who can pick up, health and diet, with a signature
A4	Infant Daily Report	Bottles, meals, naps, changes, mood and supplies to bring, with a note home
A4	Toddler Daily Report	Meals, nap, potty, play, mood and supplies to bring, with a note home
A4	Daily Reports, 2 per Page	Two short daily reports to a page: mood, meals, nap, changes and a note home
A4	Incident Report	What happened, the injury, first aid given, who was told and three signatures
A4	Medication Authorization Form	Medicine, dose, times and dates, parent consent and a log of each dose given
A4	Child Care Enrollment Form	Child, parents, emergency contacts, who can pick up, health and diet, with a signature

👉 Every heading is fixed: type names and details into Word before you print, or fill the forms in by hand during the day.

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What Daycare Forms Do You Need?

Most daycares and childminders use a daily report for parents, an incident report for accidents, a medication form before giving any medicine, and an enrollment form with contacts and health details. Daily reports tell families what their child ate, when they slept and how their day went. The other three are records you keep. Licensing rules differ by state and country, so check which forms and timings your regulator asks for.

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Which Daycare Form Should You Use?

• Infant daily report: mood, bottles and food with amounts, naps, diaper changes, supplies to bring and a note home.
• Toddler daily report: mood, four meals and snacks, nap times, potty or diaper changes, play activities and supplies to bring.
• Daily reports, 2 per page: two short reports with mood, meals, nap and a note home, to cut in half.
• Incident report: what happened, the injury, first aid given, how the parent was told and three signatures.
• Medication authorization form: one medicine, its dose, times, dates and storage, parent consent and a log of every dose given.
• Child care enrollment form: the child, two parents, emergency contacts, who can pick up, and health and diet details.
• Black and white versions: every template also comes in a printer-friendly black and white version with grey headings, to save ink.

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How to Use the Daily Reports

1. Choose your paper size above, download the ZIP and open the infant or toddler daily report in Word.
2. Print a stack, or use the 2 per page version to save paper.
3. Keep one report for each child on a clipboard and fill it in as the day goes on.
4. Tick the mood, meals and supplies, and write a short note before pick-up.
5. Send the report home with the child, or take a photo of it for your records first.

Fill in the incident report the same day and ask the parent to sign it at pick-up. For forms families fill in on screen, use the fillable form templates, and for trips out, use the permission slips.

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How to Print the Daycare Forms

Print at 100% (Actual size) on the same paper as the file, US Letter or A4. Cut the 2 per page reports along the dashed line.

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FAQs

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Conclusion

These daycare forms cover daily reports, incidents, medicine and enrollment, ready to type into Word and print.

Choose your paper size above, download the ZIP, and for trips out, use the field trip permission slip templates.

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• Free Field Trip Permission Slip Templates for Word
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