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These free donation receipt templates give you 5 designs as Word documents on US Letter and A4: a donation receipt for one gift, an in-kind donation receipt for donated goods, a year-end giving statement, a receipt book page with three receipts and a donation log, each in colour and in black and white. I’m Patrick Elliott, a teacher and Inclusion Lead. I built these after looking at what the IRS asks a receipt to say, so every line on the US version has a reason to be there.

In this guide, you’ll find which receipt to use for each kind of gift, what a donation receipt usually includes, and how to fill one in quickly in Word.

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What’s in the Donation Receipt Templates

Paper	Template	What it’s for
US Letter	Donation Receipt	One gift, with payment method, purpose and the goods-or-services statement
US Letter	In-Kind Donation Receipt	Donated goods: description, quantity and condition
US Letter	Year-End Giving Statement	Every gift in the year, with a total
US Letter	Donation Receipts, 3 per Page	A receipt book page: three receipts to cut out
US Letter	Donation Log	The organization’s own record of gifts received
A4	Donation Receipt	One gift, with payment method, purpose and the goods-or-services statement
A4	In-Kind Donation Receipt	Donated goods: description, quantity and condition
A4	Year-End Giving Statement	Every gift in the year, with a total
A4	Donation Receipts, 3 per Page	A receipt book page: three receipts to cut out
A4	Donation Log	The organization’s own record of gifts received

👉 Every heading is fixed: type into the lines and boxes in Word, or print the receipts and write by hand.

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What Should a Donation Receipt Include?

A donation receipt confirms a gift to a charity, church, school or club and gives the donor a record. In the US, the IRS says a written acknowledgment for a gift of $250 or more should give the organization’s name, the amount of a cash gift, a description (but not the value) of a non-cash gift, and a statement that no goods or services were given in return, or a description and good-faith estimate of what was given, or that only intangible religious benefits were given. The US Letter templates have a line or tick box for each of these. You can read the rules on the IRS page about written acknowledgments. These templates are not tax or legal advice: check the rules that apply to your organization. The A4 versions use UK wording, with a registered charity number and a Gift Aid declaration tick.

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Which Donation Receipt Should You Use?

• Donation receipt: one gift, with the payment method, date, amount, fund or purpose, the goods-or-services statement, a thank-you box and a signature.
• In-kind donation receipt: donated goods, listed by description, quantity and condition. The US version has no value column, because the charity describes the items and the donor values them.
• Year-end giving statement: every gift a donor made in the year, with a total, ready to send in January.
• Donation receipts, 3 per page: a receipt book page with three numbered receipts to cut out at an event or collection.
• Donation log: your own record of every gift received, with the receipt number and a box to tick when you have said thank you.
• Black and white versions: every template also comes in a printer-friendly black and white version with grey headings, to save ink.

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How to Fill In a Donation Receipt in Word

1. Choose your paper size above, download the ZIP and open the receipt you need in Word.
2. Type your organization’s name, EIN or charity number, address and phone once, then save the file as your own blank receipt.
3. For each gift, type the donor’s name, the receipt number, the date and the amount, and tick the payment method.
4. Tick the statement that applies: no goods or services, intangible religious benefits only, or goods or services with their value.
5. Add a short thank-you note, sign the receipt and send it to the donor. Keep a copy and record the gift in the donation log.

Number your receipts in order (0001, 0002 and so on) and record each number in the donation log, so you can find any receipt again. Send year-end giving statements by the end of January, before most donors file their tax return.

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How to Print the Receipts

Print at 100% (Actual size) on the same paper as the file, US Letter or A4. The receipt book page prints three receipts: cut along the dashed lines. The black and white versions use grey headings, so they print clearly and save ink.

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FAQs

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Conclusion

These donation receipt templates give you a receipt for every kind of gift, a year-end statement and a log to keep your records straight, ready to type in Word.

Choose your paper size above, download the ZIP, and for receipts for sales and payments, use the receipt templates.

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