To make labels in Word, open Mailings > Labels, pick your label vendor and product number in Options, type the address and create a full page of the same label. Word builds the sheet to the exact size of your labels. For long address lists, the mail merge shortcuts in Word save time.
In this guide, you’ll learn how to make labels in Word step by step, change the font, test the alignment on plain paper and print on your label sheets.
Before You Start
Look at your label packet and note two things:
- The manufacturer, for example Avery A4/A5.
- The product number, for example L7160.
Word uses them to set the size and position of every label. The steps are the same whichever brand you use.
Watch the Video Tutorial
If you prefer to see this in action, the full video walkthrough is below, showing each method step by step.
How to Make Labels in Word
Step 1: Open Labels
- Open a new blank document and select the Mailings tab.
- Select Labels in the Create group.
Step 2: Choose the Vendor and Product Number
- Select Options.
- Choose your Label vendors, for example Avery A4/A5.
- Choose your Product number, for example L7160, and select OK.
Step 3: Type the Address
- Type the address in the Address box, pressing Enter for each new line.
- To change the font, right-click in the box and select Font. Change the font, colour or size and select OK.
- To change the spacing, right-click and select Paragraph.
Step 4: Make a Full Page of the Same Label
- Under Print, select Full page of the same label.
- Select New Document.
👉 Word creates a sheet with your address on every label. Your layout may look different, because it matches your product number.
Step 5: Edit the Labels
- Zoom out to see the whole sheet and press Ctrl + A to select every label.
- Change the font size, for example to 18, until the text fills the labels well.
Step 6: Test and Print
- Press Ctrl + P and print one copy on plain paper.
Hold the test sheet against a label sheet and check each address sits inside its label. When it lines up, load the label sheet the way your printer shows and print again, choosing the tray that holds the labels if your printer asks.
👉 Your labels print neatly inside each label. If they do not line up, go back to Mailings > Labels > Options, check the vendor and product number and create the sheet again.
Quick Tips
Test First
Always print one test sheet on plain paper. Label sheets cost far more than paper.
Product Not Listed?
Select New Label in Options and type the sizes printed on the packet.
Add a Logo
Insert a picture into the first label, then copy it to the others. See how to insert a picture in Word.
Many Addresses
For a different address on each label, use mail merge from the Mailings tab.
FAQs
How do I make labels in Word?
Select Mailings > Labels > Options, choose your vendor and product number, type the address, select Full page of the same label and select New Document.
How do I print labels in Word?
Print a test copy on plain paper first. When it lines up, load the label sheet, press Ctrl + P and print.
Where are Avery labels in Word?
In Mailings > Labels > Options, choose Avery A4/A5 or Avery US Letter in Label vendors, then pick the product number from your packet.
Why do my labels not line up when I print?
The vendor or product number does not match your labels, or the sheet was loaded the wrong way. Check both in Options and test on plain paper.
How do I make different labels on one sheet?
Select Full page of the same label, create the sheet, then type a different address in each label. For long lists, use mail merge.
Can I make labels in Word for the web?
Word for the web cannot create label sheets from Mailings. Use the desktop app, or start from a label template.
Conclusion
To make labels in Word, open Mailings > Labels, pick your vendor and product number, type the address, create a full page and test on plain paper before printing. Microsoft walks through the same tool in create and print labels.
Sending letters too? Learn how to turn an image into a letterhead in Word.
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For Microsoft support documentation, visit the official Microsoft guidance.
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